10 Important Tips for a Newbie Event Planner

Utilize Social Media

If you want your event to be truly successful, take advantage on the power of social media. Your social media platforms can impact your event planning routine in a positive manner. Make sure to determine who your audience is, then promote your event to them.

Make Promotional Clips

Show your audience that your event is worth attending. Promotional clips are the most effective invitations you can send to your potential guests. This material should be well edited, and captivating enough to catch a user’s attention. If you have the budget, hire a professional event promotions company to do this for you.

Always Give Your Best

You are a newbie event planner, not a hopeless one. You have all the time in the world to make a name in the industry. Just do your best in every project that you take on. Experience is the key to a more competitive career, so you should keep grabbing the opportunities that may come your way.

Know and Understand Your Clients

This is one of the first steps you should take to become an efficient event planner. If you don’t know how to deal with the most problematic clients, then, your career probably wouldn’t progress. Remember, all your preparations should be aligned with your clients’ vision. You should know and understand what they want to deliver the best services.

Watch Out for Major Holidays

When planning a special event, be very mindful of the dates that you are going to plot. Don’t finalize a date close to important holidays such as Christmas or Easter. You wouldn’t want to end up with a lighter wallet and plenty of empty seats.

Flexibility Equates to Success

Event planners should maintain a very flexible schedule. Since event planning is considered both as an art and science, various unexpected circumstances may happen. If everything didn’t run smoothly, you and your attendees may have a hard time. You need to make certain sacrifices to make sure that every detail falls into place.

Monitor Your Budget

To be able to stick to your budget religiously, you need to check on it once in a while. Many clients would invest on an event planner, but is really operating on a strict budget. See to it that you have extra budget for emergency circumstances.

Look for Sponsors

It is possible to mount an event even without an outside support. But of course, if achievable, you would want to get more budget for more important things. How can you encourage sponsors to make an investment in your special event? Just inform them how you will pay for the occasion. Once they see that you have an accurate profit plan, then, they will become impressed and give the project a go.

Choose an Efficient Catering Service<

Remember that the event you are planning and organizing is not just for the host, but also for his or her guests. Make your event attendees happy by serving them good food by an efficient catering service. Catering can make or break an occasion, so see to it that you’ll make the right decision.

Provide the Best Incentives

Great incentives can also serve as “invitations” to your special celebration. If you want to convince your potential guests to purchase tickets in advance, then consider offering discounts and giveaways.

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